Cisco Administrative Assistant - Enterprise Networking Organization in San Jose, California
Administrative Assistant - Enterprise Networking Organization
Location: San Jose, California, US
Area of Interest Administrative and Business Support
Job Type Professional
Technology Interest *None
Job Id 1229204
What You'll Do
In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed for the Enterprise Networking Leadership team. To perform these tasks effectively, you will be expected to become familiar with the products, people, and organizational dynamics within Cisco's Enterprise Networking Organization. You will be expected to understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs of the leadership team. You will be responsible for determining when to refer matters to others, and to whom they should be referred. You will be responsible for following up to ensure proper disposition, and make sure nothing falls through the cracks. In this position, you will become a core member of your principles team, attending their staff meetings and quarterly all team meetings as well as working across the leadership team in the same capacity, with guidance from your principle Director.
Calendar Management: Manages multiple Director's calendars by prioritizing schedules and meetings. For example, may decide who gets on the calendar, which meetings are attended, and who can attend on their behalf.
Meeting Planning and Organizations: Assists Director's in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post-meeting action item lists. This is especially critical as this leader runs all interlocks with the other businesses and geographies.
Correspondence/Approvals: Supports Directors’ by acting as a proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.
Travel: Responsible for making travel arrangements for the leadership team. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses.
Special Projects: Provides analytical support to assist Executive on special projects. Researches issues, analyze problems, compiles data, and prepares reports.
Act as backup administrative support to Exec Admin to VP/SVP Enterprise Networking: Occasionally and as needed provides coverage and support on various items for VP/SVP Enterprise Networking such as calendar management, meeting planning, and special projects.
In addition to the general administrative duties of an Administrative Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports. Due to the frequent engagement of the Director's across Cisco as a whole, this individual will interface with and coordinate activities with other EA's and executives in Cisco. Work is generally of a critical and confidential nature.
Who You'll Work With
Come partner with Cisco leaders to influence and translate business strategy to talent management strategy as a leader and advisor with HR expertise and perspective.
Who You Are
4+ years' experience in an administrative environment. A minimum of two years of experience supporting a principal who was at the Director level and above.
Must be able to work in San Jose office.
Great attention to detail and the maturity to handle confidential information is a must.
Advanced knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
Past work experience in the high-tech industry is desired; prior Cisco experience preferred.
Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
Collaborative style, with excellent teamwork.
Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
Works in an organized and disciplined manner. Very detail-oriented. Proactive by nature.
Advanced desktop calendar management program experience.
AA Degree desirable.
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