eBay Administrative Assistant in San Jose, California
Looking for a company that inspires passion, courage and imagination, where you can be part of the team shaping the future of global commerce? Want to shape how millions of people buy, sell, connect, and share around the world? If you’re interested in joining a purpose driven community that is dedicated to creating an ambitious and inclusive workplace, join eBay – a company you can be proud to be a part of.
Looking for a company that inspires passion, courage and imagination, where you can be part of the team shaping the future of global commerce? Want to shape how millions of people buy, sell, connect, and share around the world? If you are interested in joining a purpose driven community that is dedicated to creating an ambitious and inclusive workplace, join eBay – a company we guarantee you will be proud to be part of.
We are looking for a talented individual to support two Vice Presidents (Trust, Returns & On eBay), VP (TBD), and Senior Director, B2C Selling and their respective teams that make up the critical components of the Seller Experience organization within eBay’s Core Product Technology (CPT) group. In this role, as a true member of these teams, these VPs will count on your ability to manage their calendars, coordinate domestic and international travel arrangements + related expenses that may include transportation to/from airport, hotel, meetings, etc. Assist in meeting scheduling (heavy Outlook experience required) including searching for large conference rooms (thinking outside the box for space); coordinate off-site development and execution while overall ensuring seamless flow of the VPs day-to-day activities and team interfaces. Alternating locations from our Orchard campus in North San Jose where the VP & TROE team resides, and our South campus on Hamilton Avenue.
Strong Time management, process management and productivity skills. Responsible for anticipating, prioritizing and organizing all activities, Expert calendar management and in blending business and personal needs. Understands overall group priorities, people and aligns schedules and meetings appropriately so time is spent on the most important areas. Organize meetings, travel, events and other off-site conferences
Intuitive gatekeeper and management of access to the right people and directing requests to the right area.
Self-starter and self-directed: understands the needs of the VPs, and proactively helps out and addresses gaps and opportunities. Ensures they are prepared for upcoming appointments by gathering materials necessary for each meeting.
Consistently and proactively suggests and introduces new ways of working to improve effectiveness. Continuous learner.
Strong relationship builder. Collaborative and respected at every level. Effectively work with a diverse set of people.
Plan and coordinate complex documents and presentations. Extremely strong business writing skills. Highly experienced with Word, PowerPoint and Excel and in creating executive level communications and presentations.
Provide support on special projects. Conduct, compile, and present research for projects.
Experienced with highly confidential information (email, compensation, company). Can be accountable with proxy access to key business systems and access to VP’s email & all levels of confidential details.
Articulate and a good communicator. Gather and disseminate key information. Use independent judgment on responses, and know when to ask for more information.
Manages strategic calendars to implement operating rhythms for the organization, and proactively provide proper preparation. (e.g., operation reviews, corporate deadlines, quarterly functions).
Proactively develops and maintains agendas for key meetings.
Structured task tracking and builder of strategic checklists. Strong process person who keeps structure and operating rhythms for effective meetings and time utilization of executives.
This position requires the individual to exercise good judgment and prioritize well.
This person should have a high degree of flexibility, operate effectively in a fast-paced environment and have the ability to handle multiple projects at the same time.
The person in this position will need to build strong relationships with other departments in order to accomplish tasks and achieve goals.
This person will likely work on assignments that are sensitive in nature with high-level contacts inside and outside the company, so the ability to keep confidentiality is of critical importance.
Candidates for this position should have an excellent customer service orientation, an outgoing personality, and strong verbal and written communication skills.
This candidate should also possess four years of experience as a successful administrator in a complex and dynamic technology environment. Candidates should have proven competency using MS Office applications: Word, Excel, PowerPoint & Outlook is a must-have skill.
- The qualifications must be objective, non-comparative, relevant to performance of the particular position, and enable the accomplishment of business-related goals.
View our accessibility info at https://www.ebayinc.com/accessibility/
eBay Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, and disability, or other legally protected status. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at firstname.lastname@example.org . We will make every effort to respond to your request for disability assistance as soon as possible.
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