Kitchell Facilities Coordinator in San Jose, California

Facilities Coordinator

Location: CA - San Jose

Job Code: 1307

Number of Openings: 1


Kitchell has an exciting opportunity for a Facilities Coordinator to join our team in the Silicon Valley! This position will report directly to the Site Manager and be responsible for providing general support to the Kitchell team. We are looking for someone with a can do attitude who has the ability to manage multiple deadlines in a fast-paced environment.


  • Fulfills all project clerical needs such as data entry, document management, copying, distribution of business related matters, etc.

  • Processes Work Orders.

  • Responsible for creating Change Requests, Hot Work notifications, and Crane Life notifications.

  • Runs reports utilizing our CMMS.

  • Provides customer service communications.

  • Executes additional duties and responsibilities as needed.


  • Knowledge of administrative office procedures and operation of standard office equipment.

  • Effective computer skills, including proficient use of Word, Excel, PowerPoint and Outlook software required.

  • Excellent verbal and written communication skills, including the ability to represent the company in a professional manner.

  • Good organizations skills and the ability to demonstrate the competencies of achieving results, initiative, communication and teamwork.

  • Great multi-tasker.

  • Commitment to the values of Kitchell with attention to honesty and integrity, quality of work and customer satisfaction.

  • Ability to maintain the highest level of confidentiality.


  • High school diploma or general education degree and specialized or advanced coursework in office administration or related field required.

  • Minimum 3 years of position related work experience in office administration or related field, preferably in architecture, engineering and construction management industry.

  • General understanding of HVAC, Electrical, and Fire Life Safety preferred.

  • Valid Driver’s License and proof of current automobile insurance.


  • This is a safety sensitive position. While performing the duties of this job, the employee must regularly work in an office and occasionally work in a construction environment.

  • Conditions occasionally include exposure to outdoor elements, hot/cold temperatures, wet conditions, noise, atmospheric conditions and cramped quarters.

  • The noise level in the work environment is regularly moderate and occasionally loud.

  • Must occasionally travel.


  • While performing the duties of this job, the employee is required to regularly sit, talk or hear and use hands to finger, feel and handle; frequently stand, walk and reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch or crawl.

  • Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.

  • Must frequently lift and or move 5 pounds and occasionally lift and or move up to 20 pounds.

Kitchell is an employee-owned company with a nearly 70-year history in general contracting, construction management, development, facilities management, engineering and architecture and a myriad of other services within the built environment. Our 850-plus employee owners manage projects from main offices in Arizona, California, Iowa, Texas and Latin America. We offer an entrepreneurial environment that fosters personal and professional growth through in-house education programs, formal and informal mentoring and cross-training opportunities. Kitchell encourages employee engagement through our formal profit-sharing plan, opportunity for enhanced ownership and by offering increasing responsibility through career advancement. We are consistently ranked among the top places to work, attributable to our tenured staff and outstanding benefits including health and life insurance, 401(k), college savings plans, business travel assistance and insurance, discounted auto and homeowner’s insurance, identity theft protection, rewards programs and much more.